AI Processing & Automation: 50,000+ Documents, 100+ Stakeholders
Blockstruct developed, implemented and battle-tested in a live production, business-critical environment, over 6 months, an AI-enabled document processing & business process automation solution connecting over 100 stakeholders (companies and local government entities), exchanging thousands of documents each month.
Documents in a Wild Variety of Formats, From Hundreds of Sources:
Manual labour reduced by 80%
Costs dramatically lowered
Processing sped-up 5x
Processing accuracy increased to 98-99%
Output presented in a customizable Web Application UI
All companies and public entities operating for anything over a couple of years experience issues with finding and utilizing useful information and data buried in heaps of documents from various sources, periods and in different digital and analogue (paper) formats.
Especially enterprises that regularly interact with multiple external partners and stakeholders often face the challenge: high-volume, high-stakes document processing, coming from various external entities — each with their own formats, conventions, and levels of structure.
In the second quarter of 2025, Blockstruct was engaged to solve exactly this problem.
Over a three-month delivery period, we developed and implemented a production-grade AI-enabled processing and automation solution connecting more than 100 stakeholders, regularly processing tens of thousands of documents, and supporting a business process with a significant financial component.
The solution is live, stable, and delivering measurable results.
The Business Challenge
Our client operates a business-critical process that depends on continuous correspondence with over 100 local government entities. Each of these entities submits information in their own way:
Physical letters, computer-generated PDFs, scans of paper documents, emails
Unstructured and semi-structured documents, wildly inconsistent layouts and terminology
Free-form text mixed with tables, photos and images, dates, personally identifiable information and financial data, including payment/money transfer instructions
Before Blockstruct’s involvement, the process was:
Depended almost entirely on manual effort from highly skilled employees, who were tasked with repetitive document review and data entry across multiple fragmented systems.
Widely perceived as monotonous and demoralizing, resulting in stress, declining morale, and significant employee turnover.
Tracked and managed through multiple large Excel spreadsheets - very quickly becoming incomprehensible and extremely error-prone, as simple action such as list sorting or filtering could delete all links between related data
Dependent on manual data entry across various forms and systems, making traceability of executed business processes extremely difficult
Nearly impossible to reliably to track, reconcile, and audit
As document volumes increased, the team reached a breaking point:
Processing speed could not keep up with demand
Errors became harder to detect and correct
Maintaining consistency across spreadsheets and forms was increasingly risky
The organization needed a scalable, accurate, and auditable solution — without compromising compliance or data sovereignty.
Blockstruct’s AI-Driven Solution
We designed a custom AI-enabled document processing and business process automation platform, tailored specifically to the realities of enterprise and public-sector collaboration.
Key Capabilities
1. Intelligent Document Capture
Ingests documents from hundreds of sources, in dozens of formats
Supports scanned documents, PDFs, and digital formats
Handles high variability in structure and layout
2. AI-Assisted OCR with Format Preservation
Advanced OCR extracts text while maintaining document structure
Tables, sections, and formatting are preserved to enable reliable downstream processing
3. AI-Based Data Recognition & Extraction
Large Language Models identify and extract:
Dates, terms, durations
Financial amounts and money transfer instructions
Personally identifiable information (PII)
Context-dependent business data from free-form text
Extracted data is transformed into structured, machine-readable formats and stored in a database, for flexible and auditable automated and, as/when needed also manual, processing
4. Business Logic & Automation Layer
Applies validation rules, calculations, and business logic
Automates routing, enrichment, and downstream processing
Reduces human intervention to exception handling and oversight
5. Custom Web Application Interface
Presents processed results in a clear, configurable UI
Enables users to review, validate, and act on extracted data
Provides transparency and traceability across the process
European Tech Self-Sovereignty by Design
From the outset, the solution was architected according to European tech self-sovereignty principles:
Four specialized third-party service providers
All services hosted and operated within Europe
Careful vendor separation to reduce systemic risk
Strong focus on data protection, compliance, and control
This approach aligns with the expectations of regulated industries, public-sector organizations, and enterprise clients — an area where Blockstruct has extensive experience, including projects with banks and government institutions.
Measured Business Impact
The results were clear and quantifiable:
⬇️ 80% reduction in manual processing
⚡ 5× faster document throughput
🎯 Accuracy increased from ~90–95% (human) to ~98–99% (AI-assisted automation)
💰 Dramatically lower operational costs
🧩 Reduced dependency on extremely fragile Excel-based workflows
Most importantly, the client’s team moved from firefighting to control — gaining confidence in their data, processes, and capacity to scale. The team is freed from “braindead”